If you missed the March TSDS Upgrade Zoom, here is the link to the recording and here is the link to the pdf of the presentation. A couple of critical items included in this months zoom are:
ASCENDER Summer PEIMS Champion Initiative:
- Region 16 IMS staff will be working with Sanford-Fritch ISD - Summary of work includes:
- Sanford-Fritch ISD will work with ESC 16 to clean up data as needed to resolve errors.
- Promote and validate data early and consistently.
- Implement TCC recommendations within 24 hours of notice and communicate results promptly.
- Participate in Zoom meetings.
- Reconcile reports in ASCENDER and TSDS to ensure data accuracy.
- Goal is to have Champion district fatal free by end of April (with status of data at that time)
- (Each ESC across the state has a district that is participating in this as well)
- How does this impact other ASCENDER districts?
- The goal is to be able to focus on issues with Sanford-Fritch ISD and work towards solutions that will benefit all districts
- We want you to continue to work through the preparation for the upcoming submissions
- Running ASCENDER reports (see guides for reference) to review data and make corrections as you can
- If you choose to, schedule Level 2 Validation reports (used earlier in the process) in DMC and move on with promotion/validation
- Because we will be working closely with Sanford-Fritch ISD, our focus will be on working with them to correct data and report Summer PEIMS issues to ASCENDER Programming.
- We ask that you DO NOT enter ASCENDER or TIMS tickets for Summer PEIMS and Core Collections (SELA, Child Find, RF Tracker, and ECDS PK)
- Continue to submit tickets for CRW assistance.
- We will communicate more information about the progress of this initiative as the work continues and let you know when we will begin working help tickets specific to Summer PEIMS and the upcoming Core Collections related to Level 1 errors, validation errors, and TSDS reports.
- If you have questions regarding ASCENDER Reports you are reviewing for the various submissions please continue to enter ESC-16 ASCENDER tickets for those.
Class Roster Winter (CRW) submission due next Thursday, March 27, 2025
Fatal 40110-0223:
There are a few things you can check to see if the error is solvable by data corrections:
- Verify the Instructor is not marked Exclude from Fall PEIMS on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor
- Check the dates! We have seen some sections on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section where there isn't an active instructor on the Class Roster Winter Snapshot date (example: instructor A w/d on 2/19/2025, instructor B began on 3/3/2025).
- Check for termination dates. If the section is erroring and the instructor has a termination date, enter that date in Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section to ensure the Staff Section data extracts with the correct date information.
- Check for Level 1 errors on Teaching and Learning/Staff Section Association. Determine why the Staff did not extract.
- Verify the Employee Status of the instructors assigned to the course. Check Personnel > Maintenance > Employment Info. Valid statuses are 1-6.
- Make sure the Latest Re-Employ Date is AFTER the Original Employ Date (Personnel > Maintenance > Employment Info)
- Select the Extract for TSDS checkbox if the staff member terminated prior to Fall PEIMS snapshot.
- If you have this fatal please review the above items, complete an extract/send and wait 30 minutes to 1 hr and then promote/validate for CRW to determine if the fatals cleared
- Update existing help ticket with results